Alright, let’s talk about this thing called Kiki Passo. I got roped into trying it out a few months back. Someone on another team was raving about it, saying it totally streamlined their small group’s workflow. Sounded good, right? Less mess, more progress. So, I thought, why not give it a whirl with my own little project crew.
First off, getting started wasn’t too bad. There wasn’t much official documentation, mostly forum posts and hearsay. It seemed to revolve around a couple of core ‘passos’ or steps. We set up a shared board, kind of like a Kanban but with specific ‘Kiki’ stages. Seemed simple enough on the surface.
Putting it into Practice
The first step, the Daily Kiki Check-in. We tried replacing our usual quick stand-up with this. It had this weird format, felt a bit forced. Instead of just saying what we did and what’s next, we had to frame it using these specific “Kiki prompts”. Honestly? It felt like it took longer and didn’t really add much value. Felt a bit like putting fancy labels on plain old talking.
Then came the Kiki Handover. This was supposed to make passing tasks smoother. It involved filling out this specific handover note template every single time a task moved between people.
- Who did what.
- What the ‘Kiki status’ was.
- Specific next action points following the Kiki pattern.
Sounds organized, maybe? In reality, it just felt like extra paperwork. More clicking, more typing. Half the time, people forgot bits of the template, or we’d just end up explaining it verbally anyway because the note wasn’t clear enough. It slowed things down, honestly. We were spending more time on the process than the actual work.
So, What Happened?
After about three weeks of trying to stick to the Kiki Passo way, we kind of just… stopped. It wasn’t flowing naturally. We had a quick chat, and everyone basically felt the same way. It was adding friction, not removing it. The whole thing felt a bit rigid, not really adaptable to the quick changes and pivots you need in real project work.
My take? Maybe Kiki Passo works for some specific types of teams or projects, maybe ones that need super strict process documentation for everything. But for us, it felt like overkill. We went back to our slightly more chaotic, but ultimately faster, way of doing things – simple stand-ups, direct conversations, and a basic task board. Sometimes the old ways are clumsy, but they work without needing a fancy name or a rigid set of steps that don’t quite fit.
So yeah, that was my little experiment with Kiki Passo. Tried it, documented it (mentally, mostly), and decided it wasn’t for us. Back to basics.
